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7 Best POS Systems That Integrate With QuickBooks

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The software is very easy to use, even for people who do not have an accounting background. Make sure that you find a restaurant specific professional bookkeeper to help you set up the correct bookkeeping system. There are a lot of variables and your internal procedures and management will have an impact on your restaurant bookkeeping system.

  • Having to uproot a beginner system and switch to a completely different one can be costly and time-consuming; starting out with scalable accounting software is generally best.
  • QuickBooks small business accounting software uses advanced, industry-recognised security safeguards to keep all your financial data protected.
  • The system integrates fully with more than 70 popular POS systems, including Toast, Square, Clover, Revel and Lightspeed.
  • The QuickBooks option is suitable for small sole proprietors, partnerships, and restaurant corporations.

Tag things as you work to track events, projects, locations, and anything that matters. Run custom reports based on your tags for an instant view of insights that matter most to you. I appreciate how it tracks clients/customers, tracks payments, keeps running calculations of what is due and when. Either way, with QuickBooks you can organize all those expenses, payments and other transactions—all in one place. For most restaurants I would recommend adjusting inventory values once per month.

Why QuickBooks

In fact I believe that every business should outsource their payroll needs. Centralize all of your bills and invoices at one office location (at one of the restaurants or not, it doesn’t really matter). You will want to locate or customize a daily sales journal entry from your restaurant point of sale system that works for you. There are still many modifications and suggestions I will make on a proper QuickBooks setup and bookkeeping procedures for a restaurant. QuickBooks POS hardware is the only one that will work with it.

  • Managing cash flow in a restaurant has never been more effortless than it is with QuickBooks for Restaurant.
  • Having a payroll service provider take on the burden for any mistakes with payroll tax is reason enough to outsource your payroll.
  • For example, Xero has its own Square app that connects the two products, but it receives only 1.4 out of 5 stars in Xero’s App Marketplace.

Organise your finances in one secure, automatically backed up place and work anytime from any device. QuickBooks gets rid of the need for multiple spreadsheets and mental math. When it comes to managing your money, you can see it all—and do it all—in QuickBooks. Access your QuickBooks account at any time, and run your small business on any device. With cloud-based accounting software, you no longer need to be at your office desk to access financial information.

QuickBooks for restaurants

It will keep you updated on your taxable and nontaxable sales, with all figures broken down by tax agency. Integrating your QuickBooks to Shopify allows restaurant owners to automatically import their Shopify orders and refunds in a single click. You do not have to pay per transaction for this credit payment processing software, which is excellent, especially for large companies. The pricing is fixed, so you will never be forced to pay more in the future. Small and medium-sized businesses like restaurants and food hubs are the main focus of Intuit, and QuickBooks Point of Sale is no different.

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The provider offers multiple software versions to meet diverse business needs and budgets. In addition to the features and capabilities of the Essential and Easy Start plans described above, the Plus plan offers a few more features. This plan will come in for any small restaurant, regardless of the type. With the QuickBooks EasyStart plan, you can capture and organize receipts, automatically track mileage, and run all the relevant reports. Get the right set of employee time tracking tools to help accelerate payroll processing in your restaurant. The right time tracking application will ensure that you always have accurate timesheets and faster payroll.

Why is QuickBooks Good for Restaurants?

By knowing what items are in high demand and which are not in tall order, you will be able to serve your customers better. The system updates the inventory after each sale transaction with the advanced versions of QuickBooks POS, which are PRO and Multi-Store. The card processing feature I particularly like is the seamless transfer of information from QuickBooks Desktop to the application.


Find help articles, video tutorials, and connect with other businesses in our online community. Owning a restaurant can be an extremely fulfilling experience. But it also brings its own set of challenges—which is why we’ve created this guide to get you started on the right foot. The hustle and bustle of a restaurant can make running payroll difficult. But before you get overwhelmed, let’s break down how to do payroll into a few key aspects. It may vary slightly or significantly with other versions or products.

QuickBooks Accounting for Restaurants and Bars

This influences which products we write about and where and how the product appears on a page. Here is a list of our partners and here’s how we make money. QuickBooks reserves the right to change pricing, features, support and service at any time. Additionally, Xero’s extensive App Marketplace boosts your chances of finding restaurant-specific add-ons.

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Hardware purchased from other sources may not work either, and accountancy’s API isn’t accessible to other products, so there is no guarantee that it will work with Intuit’s POS. The system displays a breakdown of miles and possible assumptions, making it easy for your drivers to share this information when needed. As you transition, you can automatically transfer your mileage from QuickBooks Self-Employed to QuickBooks Online.

Get paid 2 x faster with QuickBooks Invoicing

You as a small business owner do not need to install accounting software separately on every desktop being used in your firm. Because restaurants deal with both front-of-house and back-of-house operations, POS integration options and reporting capabilities took center stage and were weighted most heavily. You can also get features with QuickBooks Online that you won’t get with QuickBooks Desktop . TouchBistro connects to QuickBooks through either MarginEdge or Shogo.

sales tax

If you run a seasonal restaurant, such as a ski lodge or mountain resort, select the first month you conduct business. Restaurants may be classified as a Partnership, Corporation, S-Corporation or another option that fits your business organization type. Analytics are included only in the $199 per month Advanced plan and up. Free plan available for restaurants with one or two POS terminals. Our Terms of Service apply to all QuickBooks Online subscriptions. All data transferred online is protected with 128-bit SSL encryption.


We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO. Restaurant bookkeeping is not the easiest industry to support from a bookkeeping perspective. Making sure that you set up QuickBooks properly in the beginning is very important. The restaurant owner and bookkeeper should be analyzing financial reports to look for opportunities or issues at each restaurant location.

By using undeposited funds you will know if certain cash deposits never made it to the bank or if the cash was handled incorrectly by the restaurant manager. This system has proven to work and also input the correct procedural controls over cash. Then when funds are deposited into the bank you should move them from QuickBooks undeposited funds to the proper bank account. As I mentioned earlier I would recommend that your manager handle the cash deposits and your bookkeeper verify that they are correct.

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Generally, restaurants don’t need to track individual customers. However, you may wish to add certain customer groups when serving a large party or catering event. The hectic environment of restaurants, bars, cafes, night clubs and catering can leave many business owners exhausted and with little time left for proper financial management. Without a solid accounting system eating establishments will have a difficult time determining profitability and productivity. QuickBooks Accounting Services can offer a reliable information to help succeed and prosper in Restaurants industry.

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